Choosing a Name for Your Canadian Corporation, Partnership or Sole Proprietorship

When choosing a name for your Canadian corporation, partnership or sole proprietorship you need to ensure that your name is distinct and different from any other registration on file federally and in all provinces and territories across Canada. In order … Continued

NUANS Name Search Reports

Which Provinces Accept a NUANS report versus a Specific Province Name Clearance Report? The province and territories which accept the NUANS  report are:  Alberta, Ontario, New Brunswick, Federal, Nova Scotia, Prince Edward Island and Yukon.  All other jurisdictions in Canada … Continued

Officer Position Descriptions

All companies must have at least one officer.  There are many officer positions and each of those positions comes with a standard set of duties and requirements, although duties can be varied.  Below is a list of the most common … Continued

Officers Titles and Positions

Officers are appointed by the directors of a corporation.  There are many different officers titles and positions that can be held by individuals.  The scope of this Articles is to explain the different positions and statute requirements relating to them. For … Continued

Why a Company Needs a Minute Book

You would be surprised at how often a minute book will be requested for review.  Not every organization that wishes to see it has a right to see it but you may not be able to move forward with your … Continued

Resident Canadian Requirement for Directors of Ontario Companies

All Ontario companies must have at least one director and this person must be a resident Canadian as defined in the Business Corporations Act (Ontario).  Director(s) are the individuals who manage and supervise the business on behalf of the owners (shareholders).  The … Continued

Resolutions for Ontario Companies – Directors Resolutions | Shareholders Resolutions

Resolutions for Ontario companies are governed pursuant to the Ontario Business Corporations Act.   What is a Resolution A resolution is a form of approval.  It can be to approve any matter that the corporation wishes. Some examples are approval of … Continued

Director Residency Requirements – Canadian Federal Companies

Canadian companies registered in the Federal jurisdiction must follow the requirements of the Canada Business Corporations Act with respect to director residency requirements. What is a Resident Canadian as Defined by the Canada Business Corporations Act The Canada Business Corporations Act defines “resident Canadian” as … Continued

Ontario Operating By-Law – Enactment, Amendment and Repeal pursuant to the Business Corporations Act

What are by-laws? By-laws are the rules pursuant to which a corporation conducts business.   Many of those rules will be the same as outlined in the statute governing the company.  However, in some cases the statute may provide that … Continued

Registration Requirements for Ontario Operating Trade Names

This discussion will be about the requirement under the Business Names Act (Ontario) for a company to register under the Business Names Act when it operates under a name other than its corporate name.

The statute indicates in section 2 that no corporation shall carry on business or identify itself to the public under a name Other Than its corporate name unless That name is registered by the corporation.

This legal requirement is frequently not followed correctly by small business corporations. Let us take the example of a person who incorporates a company called Trewell Landscaping Inc. He incorporates his company and wants to put a sign up on his door for the name “Trewell Landscaping”.

BC Name Search Report – Outline of BC Ministry Requirements for Business Names

The BC government has name granting procedures and policies that differ from some of the other provinces.  The BC government considers any similar BC name already registered and as well looks at the nature of business of the proposed business … Continued

What Goes in a Minute Book

  Below is an detailed explanation of what goes in a minute book.  When a new company is incorporated there is a three step process:  (1) obtaining a Certificate of Incorporation, (2) setting up a minute book and, in some … Continued

Alberta NUANS Search

An Alberta NUANS Search is required when incorporating an Alberta company.   The Alberta NUANS search report is used by the Alberta government to confirm that your proposed name is available for use. The Alberta NUANS Search will show all business … Continued